Privacy Policy

Last updated: 25/01/2026

1. Introduction

Hollan Hallrow Private Limited (“we”, “our”, “us”) respects the privacy of visitors and business users of this website.

This Privacy Policy explains how we collect, use, store, and protect personal information shared through this website in connection with legitimate business and trade inquiries.

2. Publisher and Contact Details

Publisher:
Hollan Hallrow Private Limited

Contact Email:
privacy@hollanhallrow.com

For any questions related to this Privacy Policy or data protection matters, you may contact us at the above email address.

3. Scope of This Policy

This Privacy Policy applies to:

Visitors to this website
Business users submitting trade inquiries
Communications received via website forms or email

This website is intended for business-to-business (B2B) use only. It is not directed at consumers or minors.

4. Information We Collect

We may collect the following categories of information:

a) Information Provided Voluntarily

When you submit a trade inquiry or contact us, you may provide:

Name
Company name
Business email address
Phone number
Trade or product inquiry details
Uploaded documents or specifications

b) Technical Information

Basic technical data may be collected automatically, such as:

IP address
Browser type
Device information
Pages visited and access timestamps

This information is used for website functionality and basic analytics.

5. Purpose of Data Collection

We collect and use information solely for legitimate business purposes, including:

Responding to trade and supply inquiries
Evaluating export feasibility and compliance requirements
Communicating regarding products, documentation, or shipments
Internal record keeping and business administration
Improving website functionality and content

We do not use personal data for consumer marketing purposes.

6. Legal Basis for Processing (GDPR Alignment)

Where applicable, personal data is processed based on:

Legitimate business interest (B2B communication)
Consent provided through voluntary submission of information
Compliance with legal and regulatory obligations

7. Data Sharing and Disclosure

We do not sell, rent, or trade personal data.

Information may be shared only:

Internally within Hollan Hallrow Private Limited
With service providers or advisors where necessary for business operations
With regulatory authorities where required by law

All sharing is limited to what is necessary for the stated purpose.

8. Data Retention

Personal information is retained only for as long as necessary to:

Respond to inquiries
Conduct business communication
Meet legal, regulatory, or record-keeping requirements

Data that is no longer required is deleted or anonymised where feasible.

9. Data Security

We take reasonable administrative and technical measures to protect information against:

Unauthorised access
Loss
Misuse
Alteration

While we strive to protect data, no internet transmission or storage system can be guaranteed as fully secure.

10. International Data Transfers

As we operate internationally, information may be accessed or processed in jurisdictions outside your country of residence.

Where applicable, such transfers are conducted in accordance with applicable data protection laws and for legitimate business purposes only.

11. Your Rights

Subject to applicable laws, you may have the right to:

Request access to personal data we hold about you
Request correction of inaccurate information
Request deletion of your personal data
Object to or restrict certain processing activities

Requests may be submitted to privacy@hollanhallrow.com.

12. Cookies and Tracking

This website may use basic cookies or analytics tools to support functionality and performance.

You may control or disable cookies through your browser settings. Disabling cookies may affect website functionality.

We do not use cookies for consumer profiling or targeted advertising.

13. Third-Party Websites

This website may contain links to third-party websites.
We are not responsible for the privacy practices or content of those external websites.

Visitors should review the privacy policies of any third-party sites they access.

14. Updates to This Policy

This Privacy Policy may be updated periodically to reflect changes in legal requirements or business practices.

Updated versions will be posted on this page with immediate effect.

15. Contact

For privacy-related questions or requests, please contact:

Email: privacy@hollanhallrow.com